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Introducing the Studio for your Mind

Hi, welcome to the Capacities Docs! ๐Ÿ‘‹

Capacities is a next-generation note-taking app built for personal knowledge management. We live in an age of information abundance โ€“ and constant distractions by social media and attention-grabbing apps. This can be quite overwhelming. Capacities is made for individuals who want to take back control and build lasting, specific knowledge around their interests and professional domain. Capacities is a calm place for your intellectual endeavors โ€“ a studio for your mind. Your journey into the next generation of note-taking and personal knowledge management starts here!


Capacities is built on a unique combination of three fundamental pillars not found in other note-taking apps.

Notes have a type

The first pillar is that each content has a type. Unlike other apps that let you create one type of note that is supposed to work for everything, Capacities lets you create ideas, questions, and meetings and allows you to use and collect images, tweets, bookmarks, and files as first-class citizens. Different types of content also differ by design and functionality, to best support their specific use-case. You also get a great base-level of organization out of the box as each type of content is stored in its own database that you can explore, sort, and filter at any point.

Notes form a network

The second pillar is that your content is organized in a network โ€“ you can create, link, and embed content from within any other content. All connections are stored and become another path in your network of ideas. That way you donโ€™t have to think in folders or databases when adding new content. You just create meetings, people, or questions as you go. Capacities will store all connections, display them as context-rich backlinks, and visualize them in an amazing graph view โ€“ and all this with a clean and easy-to-use UI that does not look like a code editor. Overall, you get a great organization at the top level, but also local context and visualization of links.

Time is a fundamental dimension

And finally, time is a fundamental dimension of your note-taking in Capacities. With daily notes, you can create one dedicated note for each day. They get their own beautiful calendar view that lets you zoom out to plan your week or to review your whole month. Every content you created on a day will be linked and all meetings you had on that day are shown as backlinks. You can mention a day everywhere in your notes to link it to your timeline. In the near future, the time dimension will become even more important with integrated task management, reminders, and the ability to create events on your timeline and have it synced with your calendar.


Capacities is not yet another note-taking app hacked together in a few months. It is built to help you organize your digital life.

Here are some more reasons why you should start using it:

  • ๐ŸŒŸ Beautiful content with many layout options: Your notes are your thinking environment, you want to be proud of what you create. In Capacities notes donโ€™t look like code, they are colorful and aesthetically pleasing by default. With group blocks, grid blocks, horizontal lines, and a beautiful color palette you can personalize your notes and make them stand out.

  • ๐Ÿ“ฒ Quick capture with our messenger integration: We have ideas and things we need to write down at any time. To let you add content from anywhere without friction we offer messenger integrations for WhatsApp and Telegram. Simply set up a chat with Capacities and start sending text, images, links, and voice messages to be added directly to your daily note.

  • ๐Ÿท๏ธย Tagging: Every entity in Capacities can be tagged. This is especially useful to create a meta-network of your topics and to categorize all the media items you use in your notes. Tag pages visualize your content in beautiful list, grid, wall, or table views. Quickly get an overview, traverse your content and review it by topic.

  • ๐Ÿงฑ A unique combination of blocks and entities: Capacities has a block-based editor that allows you to create outlines using toggles, multi-column layouts, groups, and more. But having blocks for everything is not the right layer of abstraction, it can become too granular especially if you want to create long-term, lasting knowledge. For this reason, we introduce the concept of an entity โ€“ a content containing blocks and properties that is important enough to be something on its own. And like mentioned earlier, every entity has a type. It getโ€™s its own page and an entry in the database of its type. Entities can be referenced from and embedded in other contents. This way we combine the best of block-based outliners and more document-based tools. It might seem minor now but it will give you peace of mind as soon as your content network grows โ€“ abstractions are important and you donโ€™t have to think about them.

  • ๐Ÿ“š Dashboards with sort and filter: All containers that aggregate content such as databases or collections let you use sort and filter options to show just the subset of content you want. That way you can build powerful dashboards to define your own custom workflows around tasks, open questions, topics, and media.

  • ๐Ÿ—๏ธ Powerful, flexible, and future-proof data-structure: We spent more than a year developing the data structure Capacities uses today. Together with AI and learning research institutes in Germany we created a future-proof data model that allows us to structure digital content of any kind and enables capabilities that are yet to come.

  • ๐Ÿ”„ Many ways to link and embed content: Any entity in Capacities can be linked from any other entity in your space. And you can do this in various ways: as an inline link in your text, as a simple block with just the icon and title, as a small or wide card, and as a powerful, editable embed, which allows you to edit content from within any other content.

Your first steps

Do you feel ready to start creating your own beautiful content in Capacities? Start building your second brain today.

Sign up

To sign up simply follow this link and create an account.

Get started

If you are ready to dive in and create your first content, use our guide. Itโ€™s a short video series that shows you everything to get started with personal knowledge management and Capacities.

Dive deeper

If you are more advanced or interested in specific topics, have a look at our tutorials.

Understand the underlying structure

And if you really want to understand the underlying structure or look up something specific, check out our detailed reference.

Join our community

And last but not least you are more than welcome to join our Discord community! Itโ€™s the best way to get in touch with other users and the team, receive product announcements, ask questions and share what youโ€™ve learned.

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