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Bulk Actions

Bulk actions allow you to perform actions on multiple blocks or objects at one time. This is a more efficient use of your time than repeating the same action multiple times on individual objects.

To trigger bulk actions, you can

  1. Cmd + Shift + click (Mac) or Alt + Shift + click (Windows/Linux) on blocks, objects or both.
  2. Open any object type, click on the three dots and select "select multiple objects"

Open from object type

Once you do this, an action menu will pop up. The actions available on it will depend on your selection of content.

Here is a Quick Tip video about templates to see them in action:

Current Actions

Action menus will show a selection of the following (depending on what you have selected):

  1. Add blocks/object references to another object (blocks and objects)

  2. Turn blocks into an object (blocks only)

  3. Change type (only objects of the same type)

  4. Add to/remove from collections (only objects of the same type)

  5. Add/remove tags (blocks and objects)

  6. Open the AI assistant with the selection as context (blocks only)

  7. Delete items (blocks and objects)

  8. Change view of linked objects (objects only)

  9. Text formatting options (blocks only)

  10. Add emojis (blocks only)

  11. Add styles (blocks only)

Object Actions

Select the objects you want to apply a bulk action to with Cmd + Shift + click. The object action menu will pop up.

Object action Menu

⚠️ Actions will depend on how many objects of different types are selected.

If your selection contains objects of different types (e.g. meetings, people and organizations), you will have fewer actions to choose from than if you select multiple objects of the same type (e.g all meetings, or all people, or all organizations)

If there is a selection of objects you'd like linked in an object, you can use this function to do that.

Cmd + Shift + click the objects you'd like to link in one of your objects > click on the arrow > Search for the page these links will appear on > press enter > this will open up the destination you just chose.

💡 Good to know

You can then use a block action to choose the view of these objects too!

Add objects and change view

Change objects into a different object type.

You can change the object type you first assigned an object at any point. You do this individually or in bulk.

Cmd + Shift + click the objects you'd like to turn into a different object type (e.g. pages to projects) > click on the 'change type' icon (highlighted below) > choose the object type these objects will be converted to > click convert.

Turn into objects

Add objects to or remove from collections

Cmd + Shift + click the objects you want to move > click the collections button (the folder icon) > remove them from their initial collection by clicking 'remove' > add into the correct one by selecting it from the list and clicking 'add'.

You can also create a collection from here.

Edit collections

Add or remove tags with Objects

Simply select the objects you wish to add tags to with Cmd + Shift + click > pick the tag you'd like to assign or remove.

Edit tags

Deleting objects in bulk

If you no longer need certain objects, you can select them in bulk and delete them.

Select the objects to be deleted > click the bin icon.

Delete pages

Change the view of your linked objects

When you create links to new objects, you can choose how this link appears. Bulk actions allow you change these views in bulk.

Select the linked objects whose views you'd like to change >

Change view of your objects

Block Actions

Block actions combine the previous editor menu with these new bulk actions. You can do all of the editing functions that previously appeared in the editor menu, and now much more.

  1. Add blocks to different objects
  2. Turn blocks into objects
  3. Add tags to the blocks/remove tags from the blocks
  4. Add the blocks as context for the AI assistant

The blocks menu shows a selection of buttons at first, but you can open the full menu with the toggle button, or with the Cmd + Shift + E shortcut.

Action Menu

Move blocks to different objects

You can select blocks and move them to other objects, including quick access buttons to send blocks to your daily notes.

Select blocks and move

Turn blocks into objects

You can also turn a selection of blocks into a new object, or several objects. The text in the block becomes the name of the new object, you just need to choose what type these objects will be.

Turn into bulk

💡 Good to know

If you have child blocks when you turn blocks into objects, those child blocks will move onto the page.

In this example, the Author's names will be added to the new media projects this block action will create.

Add or remove tags

Just like with objects, you can choose to add or remove tags to multiple blocks at a time.

Tag blocks

Use blocks as context for the AI assistant

Block actions let you choose precisely which blocks you'd like to add as context to the AI assistant, and access it quickly with the new button.

Blocks as AI Context

🤔  Do you find this explanation unclear or feel like something is missing in the docs?

With your help we can make the docs better for everyone. So just let us know, and we’ll improve it ASAP!

📨  Did reading the docs make you think of any product improvements?

Please let us know if you have an idea for a feature, think that something is missing or see a conceptual inconsistency that could be fixed. Just post it on our feedback board and discuss it with us and other users!

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