Properties ​

Properties make up the structure of an object type. They define what kind of information each object of that type can hold. A property has a name, a description (optional), an icon, and a type.

Properties are either default or normal. Default properties are system-defined and exist on all object types at a technical level, even if they’re not visible or editable in every type. In custom object types, you can choose to display these default properties in the property list.

• Normal properties can be added to your custom object types when needed.

Title ​

default property

The title of an object. It is a plain text property.

The title is quite important for search, so giving your content a meaningful title can help you to access it more quickly.

Description ​

default property

You can write a description yourself or choose the AI autofill option.

Icon ​

default property

Everyone has access to an emoji library, and Pro and Believer users have a full icon library.

Created at ​

default property

This is what creates the 'created on this day' view in your calendar.

Tags ​

default property

One of the most important organizational features in Capacities.

You can fill tags in manually or have AI assign tags based on your existing set of tags.

Text ​

normal property

Write any text, link to any object, apply any formatting.

You can toggle on AI auto-fill if you'd like, and add instructions to make output more precise.

Cover Image ​

normal property

Cover images can be uploaded manually, from a URL, from Unsplash or from your existing image object types.

Number ​

normal property

A simple number property with various formatting options.

Checkbox ​

normal property

A simple checkbox property that can either be checked or unchecked.

Pro users who have enabled task actions are able to use checkboxes to send tasks to their task managers.

Blocks ​

normal property

A blocks property that can hold any kind of block-based content.

Datetime ​

normal property

A date property that can be extended to include a time and/or a date range.

All date-links will also be shown in the calendar on the corresponding day.

Label Property ​

normal property

Labels are a type of property you can add to your object types. Use them within a single object type to further categorize or filter items. Create a simple dropdown menu with a label property. You can pre-fill the selection from the property settings. They can be single select or multi-select.

Examples:

• Meeting Type (1:1, Sprint, Retrospective)
• Project Status (Scheduled, Completed, Cancelled)
• Book Genre (Fiction, Non-Fiction)
• Reading Status (To Read, Reading, Finished, Abandoned)
• Person Type (Colleague, Friend, Family)

All examples further categorize one object type. If you want to know more about when to use labels or tags, click here.

If you already have existing tag select properties which would be better suited for labels, you can use the change property type function

Here's a video to learn more.

Object Select ​

normal property

Object select properties let you link a property to an object type using a dropdown. You select from a predefined object type and can customize the property to support single or multiple selections, two-way linked properties, and fixed sets.

Click here to learn more.

Properties in Basic Types ​

We use these specific properties to add specific data or functionality to our basic object types. The file resource property of an image (or other media types) that holds the reference to the actual file and shows a download button in table view is an example for that.

They cannot be edited and custom properties cannot be added.

How to edit properties ​

Go to the object settings. There you will find a list of all properties where you can edit, rearrange, and delete them or create new ones by clicking "Add property" at the bottom.

Click on the property you wish to edit, and adapt as needed.

Changing the property type ​

Some property type changes are supported. Open the property settings and scroll to the 'Change Property Type' section. If a conversion is possible, you will see the options there. If it is not possible, you will be informed by an info box.

Capacities will create a new property of whatever type you choose, and will match your existing property values as best as possible to the new property.

When to use labels or tags? ​

Both labels and tags classify or categorize content, but they serve different purposes.

In short, labels are for categorizing, and tags are for connecting.

Labels ​

Use a label when you want to categorize content within a single object type. Labels are properties defined in the object type and apply only to that type.

For your Meeting object type, use a label like Meeting type, since only meetings need this classification.

Tags ​

Use a tag when you want to connect content across object types by theme or topic.

For example, if you want to connect a project, a meeting, and a page that all relate to “marketing,” use the #marketing tag.

For something like a Book object, avoid adding a label like Topic because it will only apply to Book objects and you lose insights about content about creativity across your whole space. To track all content about a topic like “Creativity” use a tag instead.

Tags in Object Select Properties ​

You can also reference tags inside object select properties, which lets you build dropdowns that pull from your existing tags. This is useful when you want to enforce consistent tagging within a property. If you just want to apply a tag at the object level, add it under the object’s title.

Text or Blocks? ​

Use the Text property when you want a lightweight plain or rich text field (e.g., a quick comment, or a flexible property in which you can link any object).

Use the Blocks property when you need full block functionality, such as headings, to-dos, and embedded content.

How do labels fit with other concepts? ​