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Artificial Intelligence (AI Assistant)

Beta Access for Believer

The Capacities AI Assistant is currently in beta for Capacities Believers. It still contains some bugs, and not all features exist yet. If you encounter any issues, please share them on our feedback board.

Artificial intelligence has the potential to enhance our work and help us in our writing, thinking, and organization. Over time, Capacities will supercharge more and more workflows with the help of AI. The first step is the Capacities AI Assistant.

Overview Image of the AI Assistant


You can find all settings on AI features in the settings under “AI Assistant”. There you can either activate or hide all AI features.

At the moment, we rely on the OpenAI GPT models for text-based AI features. The space of AI is moving very fast, and we’ll adopt the latest trends. Once open-source models become more capable, we plan to host our own models, so no data will be sent to a third-party service.


Privacy and Data Protection

If you use AI features in Capacities, some of your data will be shared with OpenAI. You can find more information in the OpenAI Data Usage Policies and our Privacy Policy.

We describe the data we share with OpenAI with every feature below. No data will be shared if you don't use any AI features.

Terms of Use

If you want to use AI features, you agree to the OpenAI Usage Policies. They disallow the use of AI for illegal activity, the generation of hateful or abusive content, the generation of malware, and more.

AI Budget

The cost of using AI is currently very high, but we expect the cost to decrease over time. Therefore, we have to limit the usage of the AI Assistant.

AI budget settings

You get a daily budget for the AI assistant. The budget currently is equivalent to around 400.000 characters sent to the AI per day using the OpenAI GPT-3.5 model. This budget is for your Capacities account, not just an individual space.

Bring your own key

If you want to use the AI assistant without any limits, you can bring your own OpenAI API key. On top, you can use the GPT-4 model (if you have access). If you use the GPT-3.5 model, you won’t be charged until you hit your daily limit, even if you add your own key.

To add your own key:

  1. Create an account on the OpenAI platform
  2. Generate a new API key in your account settings
  3. Add the API key to Capacities under Settings > AI Assistant > Bring your own key

You can add multiple keys and assign them to specific spaces. They will then only be used within that space. This is especially helpful if you want to use a different key for your personal spaces than for your work-related spaces.

Using AI to be more productive

At the moment, Capacities supports two features that AI enhances:

  • AI Chat: If you want, you can start an AI chat based on your current note. You can use commands to perform common tasks such as summarization and translation.
  • AI Property Auto-Fill: Rather than manually filling in the properties of your custom objects, you can rely on the AI model's knowledge to auto-fill them for you.

AI Chat

You can launch the AI chat in the top left of the application by clicking on the “stars” icon or by using ⌘ + J on Mac or Ctrl + J on Windows.

Select a context

You can open the AI chat with different contexts. The context defines the information that is passed to the AI as a reference. Currently, the following options are available:

  • A block selection: If you select a set of blocks and then open the AI assistant from the blocks menu (or by using the shortcut), the AI will use that selection of blocks as a context. AI assistant open from blocks menu
  • The currently active object: If you open the AI assistant without selecting any blocks in your active content, you can either choose to use the whole piece of content as context or just the title and its properties. Using just the title and properties allows you to save more budget compared to using the whole object. AI assistant image
  • No context: You can also choose to share no context information with the AI. This allows you to simply ask questions and start a conversation with the AI.

Chat or use commands

You can draft your message without context at any time, but if you have chosen to use a block selection or page content as context, you can also use commands.

Commands will be applied based on the given context and are most valuable if used with a block selection.

You can trigger the command menu by typing / or +. There are several in-built commands that you can use:

  1. Summarize
  2. Continue writing
  3. List key takeaways
  4. Fix grammar
  5. Simplify text
  6. List TODOs
  7. Translate to
  8. List counter argument
  9. Find evidence
  10. Critique
  11. Find research questions
  12. Identify assumptions

image of menu

After receiving a response from the AI, you can continue chatting to improve the result or ask follow-up questions.

longer conversation

Using the result in your notes

Once you have achieved your goal, you can select from different actions. You can choose them by clicking on them or by opening the “…” menu on a specific message.

action options menu

You can copy a message, replace your selection with the message, or append it to your active document.

If you want to start the chat again or use a different prompt, go to your original message, click the three dots and ‘reset chat to this message’.

You can have multiple chats open. Just use the AI button or the shortcut again.

AI assistant on mobile

The AI assistant is especially helpful if you’re on the go. To launch the AI assistant in the mobile app, you can select a context (e.g., a block selection or by opening the corresponding note), click on the “+” on the bottom, and then AI Assistant.

AI chat on mobile

“Ask AI” command

If you don’t want to launch the AI chat, there is a quick and convenient way to ask a question. You can simply type your question into a new block in your content and then type “/Ask AI”, and you will get a response to that question below.

ask ai command question and dropdown

AI Property Auto-Fill

You can also use AI to auto-fill your properties. This allows you to quickly insert a fact summary or use the AI’s knowledge so you don’t have to research it.

You can activate the AI property auto-fill by opening the property settings of a property. There you can activate AI auto-fill.

property settings

Data protection

If you use the AI, auto-fill your current object’s properties, and the beginning of your notes in that object will be sent as a context to the AI.

After activating auto-fill for your property, you can simply click on the button appearing in your property field.

property auto-fill

It’s important that you first add content to some other properties (at least the title) so the AI has some context to fill your property.

What's next

This is just the beginning. We envision AI to be used in every layer of Capacities to make your workflows simpler, faster, and more powerful. Here are some more things we have in mind:

  • Better mobile support: We want to tailor the experience to mobile devices so it’s simpler and faster to access the AI assistant from everywhere.
  • Custom AI commands: Defining commands similar to "Summarize", etc., that can be used in the chat.
  • Executing AI commands from within your content: You can execute AI commands from within your content. For example, you can for example type "/Summarize" at any point, and the result will be inserted at the cursor position.
  • Custom property auto-fill commands: You can define custom commands that will auto-fill properties that are better tailored to your object types and properties.
  • Use calendar, collections, or tags as context: You can use your calendar, collections, or tags as context to ask the AI assistant questions about these data views.
  • Use your whole space content as context: Currently, the AI assistant only uses the current object or a set of blocks as context. In the future, you can use your whole space content as context to use the AI assistant in combination with all values in your space. This will allow you to ask your knowledge base questions, gather related information, and much more.
  • Tagging suggestions: The AI will help you tag your content so you don’t have to remember all your tags and can select the ones that fit best.
  • Speech-to-text: Talk to Capacities and let your spoken ideas be converted into text.
  • And much more!

If you have any ideas, problems or feature requests, please let us know on the feedback board.

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