Capacities
Docs

Reference

User interface

Focus Mode

Capacities Pro

Hide all UI elements with the focus mode button, allowing you to focus on the work at hand. Great for getting things done!

Floating inspector

On object pages, a floating inspector sits on the right edge of the content. Hover over the indicator to open it.

The inspector has two tabs:

  • Outline: automatic table of contents from headings on the page. The tab stays visible even when there are no headings, with a short empty state when the outline is empty.
  • Info: text statistics and created-at details for the object.

Use the pin button in the top bar to keep the inspector open while you work. See How can I create a table of contents? and Where can I find text stats and created-at info? for more detail.

Left Sidebar

The left sidebar in Capacities is designed to provide easy access to various features and sections of the app.

Space Switcher

If you have multiple spaces you can switch between them with the button in the top left. If you are a new user, it will be called 'Notes'.

Quick Access Buttons

Shared

Shared in the left sidebar opens an overview of every object you have shared in the current space. The entry appears as soon as you share your first (or next) object. See Sharing in a knowledge graph for how sharing works.

Object Type List

In Capacities, every object has a type. All of your object types will be listed in the sidebar so you can easily access your content by type. The list can be rearranged to suit your preferred order.

Pinned Sections

Pinning items to the left sidebar provides easy access to frequently used content. Pinned sections let you split what you pin into custom groups (for example Work and Home). You can pin both objects and object types.

To do this, click the + and search for the content you would like to pin.

You can also open the object you would like to pin, open the object menu (...) and click Pin. From the list, choose Pinned section.

Custom Sections

Under the object type list, you will see a button called New Section. You can create your own groups in the sidebar (e.g. Work, Personal) and include relevant objects and types.

You can pin to these sections by opening the object menu (...) and clicking Pin. From the list, choose the correct section.

You can also click the + in the section's header and search your content from there.

If you no longer want the section, click on the three dots and delete it. The content pinned to it will not be deleted.

If you use custom sections, your object type list will still have all object types listed. You can rearrange and collapse sections though, so if you'd prefer to work with primarily custom sections, then we recommend moving the Object Type list to the bottom of the left sidebar, and closing it. Then you can use your custom sections, and see them first

Help Sections

At the bottom of the sidebar you will see links to our chatbot (trained on our documentation and videos), the academy, the documentation, our feedback board and your trash.

You can collapse this if you don't need to see it by clicking on the section name.

Account Buttons

At the very bottom of the screen you will always see the settings cog, the appearence toggle (sun/moon) and your account details. You can log out from here.

FAQs

  • Where do I find the three-dot menu?
    On desktop, the three-dot menu (...) is above the object title on the right side. A good visual guide is to follow the horizontal line of the object type label to the right.
  • Why is my left sidebar emtpy?
    Please refresh your app with Cmd R (Mac) or Ctrl + R (Windows)
  • Why can't I see my object type list??
    Your sidebar sections might be toggled closed. If you see 'Object types' listed in the sidebar, please click on it.
  • What is the difference between "Unpin from Space" and "Unpin from Dashboard"?
    Unpin from Space removes the item from the pinned section in your left sidebar, so it is no longer shown there as a quick-access item.
    Unpin from Dashboard removes the item from the dashboard sections for that object type. For example, if you unpin a section from the People dashboard, it will no longer appear there as a tab/section.
  • Why can't I see focus mode?
    Focus mode is a Capacities Pro feature. Please ensure you are on a paid plan.
  • What is the difference between an object and a section?
    In Capacities, an object is a main piece of content, such as a person, book, meeting, note, project, or idea. Objects can have properties, backlinks, and their own pages.
    A section is a feature of the left sidebar, which allows you to group object types into custom groups. For example, object types for work, journaling, or media.
  • Should I use objects or sections to organize my notes?
    Your notes are automatically organized by object types. If you want to organize the way the object types appear in the left sidebar, that's what sections can help with.
Are you missing something in the documentation?

Ask a question! - The Docs Assistant knows everything about the documentation, and the ideas and feature requests from other users.

Create a ticket on our feedback board. - Let us know if you have an idea for a feature, improvement or think there is something missing.

Request additions to the documentation. - If your questions are not getting answered, let us know and we will extend the documentation.

Reading workflow

Views