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Using the email integration

With the Capacities email integration you can save formatted messages, images, or files to Capacities from your inbox. You can of course also forward emails to Capacities.

Email integration


You don't have to setup anything to use this integration. If you want to add additional email addresses open the Capacities app and go to "Account > Settings > Integrations > Email" and follow the instructions there.

How it works

Simply send an email to from the email address you signed up at Capacities. It will be appended to your daily note as a "Toggle" Block with an email icon. Just click on the toggle to open it.

If you want to add other email addresses open the Capacities app and go to "Account > Settings > Integrations > Email" and follow the instructions there.

Saving text messages

You can send formatted your email. Either use the formatting by using Capacities shortcuts:

  • # , ## , ### , and #### for headings
  • - for bullets
  • 1. for numbered lists
  • > for quotes
  • **text** for bold text
  • *text* for italic text
  • [] for to-dos

Standard markdown formatting is supported as well.

To add tags to your email simply use the # symbol. Capacities matches your text with your existing tags or will create new tags.

❗️ Rules for tags

  • You cannot use special characters in your tags.
  • Spaces will automatically be transformed. So if you have a tag called Cognitive Bias simply add #cognitivebias to your text, it will automatically be matched.

Saving images and files

You can simply attach images or files to your email, they will also be attached to your daily note.

If you want to save a web link, paste the web link into a new line. If you want you can add tags with the '#' symbol after it, like here #pkm #note-taking

The web link will be tagged and saved to your web links database as well.

Saving code files

If you send a code file, for example a Typescript or Python file ending with the corresponding extension it will automatically be transformed into a code block that you can continue editing in Capacities.

Using the subject

The subject will be added as a title of your note.

If you want to save an email to a specific space other than your selected default space you can add the space number, here the third space, based on the order of your spaces in your home dashboard.

/3 My email subject

Furthermore you can add tags to your note with the # symbol

My email subject #hashtag

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