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Using the WhatsApp integration

With the Capacities WhatsApp integration you can save formatted messages, images, files or even voice messages to Capacities from a WhatsApp chat. You can even name and tag all resources from within the messenger.

WhatsApp integration


Open the Capacities app and go to "Account > Settings > Integrations > WhatsApp" and follow the instructions there.

How it works

After you set up the integration you can simply send messages to the chat with Capacities. All messages will be appended to your daily note.

Saving text messages

You can send formatted text messages to Capacities. Either use the formatting options WhatsApp provides or use Capacities shortcuts:

  • # , ## , ### , and #### for headings
  • - for bullets
  • 1. for numbered lists
  • > for quotes
  • **text** for bold text
  • *text* for italic text
  • [] for to-dos

Standard markdown formatting is supported as well.

To add tags to your message simply use the # symbol. Capacities matches your text with your existing tags or will create new tags.

❗️ Rules for tags

  • You cannot use special characters in your tags.
  • Spaces will automatically be transformed. So if you have a tag called Cognitive Bias simply add #cognitivebias to your text, it will automatically be matched.

Saving images and files

If you send images or files from your messenger to Capacities you can set the title of your image or file by giving it a caption in the messenger. If you add tags in your caption they will be automatically saved as tags for that resource.

If you want to save a web link, paste the web link into a new line. If you want you can add tags with the '#' symbol after it, like here #pkm #note-taking

The web link will be tagged and saved to your web links database as well.

Saving voice messages

You can use the voice recording button in the WhatsApp messenger. Your voice recordings will be saved as audio files.

🚀 Coming soon

Your voice messages will automatically be transpiled to written text.

Saving to a specific space

If you want to save a message to a specific space other than your selected default space just start your message with the space number, here the third space, based on the order of your spaces in your home dashboard.

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