Migrate from Apple Notes with a conversion-first workflow.

For general import docs, see:

• Import content to Capacities
• Bulk Import Reference

Quick migration flow

1. Map Apple Notes folders to Capacities object types.
2. Export with a trusted bulk tool.
3. Prepare converted Markdown + media.
4. Review mapping in Bulk Import, then import.
5. Verify results and repeat in batches if needed.

Warnings

• Apple Notes does not offer a reliable native bulk export to migration-ready Markdown
• Do not continue if mapping looks wrong

Understand the paradigm shift

Apple Notes is folder-first and often unstructured. Capacities is object-type-first, which is a more structured approach.

Map Apple Notes folders to clear noun-based object types before conversion/import for cleaner results.

If you want a deeper explanation of this shift, read Understanding the paradigm shift.

Map structure first

Apple Notes is folder-first. Capacities is object-type-first.

Look at your current notes and group them into folders where the folder names are nouns, such as People, Projects, Meetings, and so on.

Once you know what groups you have, you can create the structure for them in Capacities. Create object types for each folder. You can use object type templates too. Go to Settings > Object type > + New.

You can add any properties you need here too, but Apple Notes does not have properties in the same way Capacities does, so you may not need many.

For mixed or non-noun folders (Inbox, scratch notes, planning), either:

1. Restructure into noun-based groups, or
2. Import as Pages (good for free-form notes, but without properties).

Export with a bulk tool

Apple Notes does not provide a reliable native bulk export to migration-ready Markdown.

For larger migrations, use a trusted exporter/converter and keep:

• Folder-level grouping clear
• Attachments/media included in output

For very small sets, note-by-note export can work, but it does not scale well.

Prepare converted files

Before importing:

• Keep one folder per target type where possible
• Keep filenames clear and unique
• Keep media files with their notes

Review mapping, then import

In Capacities, go to Settings > Migrate from another tool > Click the spanner icon, then upload your folders.

Before importing:

• Confirm recognized object types are correct
• Optionally add an import marker
• Stop and fix setup if preview is wrong

Then click Analyse, review, and click Import. Keep Capacities open until import completes.

Verify after import

Check:

• Titles and object types
• Key properties (dates, tags, source fields)
• Internal links (where present)
• Attachments and media