Migrate from Notion by curating structure before export.

For general import docs, see:

• Import content to Capacities
• Bulk Import Reference

Quick migration flow

1. Decide what to keep and map it to Capacities object types.
2. Prepare Notion databases for cleaner export.
3. Export selected content as Markdown + CSV.
4. Review mapping in Bulk Import, then import.
5. Verify properties, links, and media.

Warnings

• Bulk import is not a one-click perfect migration
• Do not continue if mapping looks wrong

Understand the paradigm shift

Notion is document-first. Capacities is object-type-first.

• In Notion, structure often emerges from nested pages/databases
• In Capacities, structure is explicit through object types, properties, and links (not hierarchy)

If this model does not fit how you want to work, do not migrate everything at once. Test with a subset first.

If you want a deeper explanation of this shift, read Understanding the paradigm shift.

Map model before export

Capacities is object-type-first. Define key object types early (People, Projects, Meetings, etc.) and add core properties.

Review your databases/pages and group them by noun-based "thing" types first (for example People, Projects, Meetings).

Then create matching object types in Capacities so the importer has clear targets.

Object types should be noun-based. For pages/databases that are not noun-like (Weekly planning, Inbox workflow), either:

1. Restructure into noun-based groups, or
2. Import as Pages (good for free-form notes, but without properties).

For a deeper product comparison, see Switching from Notion to Capacities.

Decide what not to migrate

Do not export everything by default. Triage first:

• Keep and migrate
• Archive externally (for now)
• Discard

You can always import more later.

Prepare Notion data

Migration quality depends heavily on data cleanup.

Before export:

• Remove or hide properties you do not need
• Flatten complex formula/rollup dependencies when necessary
• Keep page titles clear and unique
• Plan to export related databases together (to improve link resolution)

Note: formulas usually export results, not dynamic logic; some relations/rollups can flatten.

Export as Markdown + CSV

Export only the selected content you intend to migrate.

Use Markdown + CSV as your default format for this flow.

Review mapping, then import

In Capacities, go to Settings > Migrate from another tool > Notion, then upload your export folders.

Before importing:

• Confirm recognized object types are correct
• Optionally add an import marker
• Stop and fix setup if preview looks wrong

Then click Analyse, review, and click Import. Keep Capacities open until import completes.

Verify after import

Check:

• Titles and object types
• Key properties (dates, tags, source fields)
• Internal links between related notes
• Attachments and media